Minutes of the Annual Council Meeting held on 16th May, 2006 in the Civic Chamber, Council Offices, Skelmanthorpe
Members Present:
Chair before Election: Clr. J.A.Barlow
Chair after Election : Clr. J.C. Birdsall
Clrs. R.G. Allen, Mrs. J. Birdsall, Mrs. M. Clarke, D.W. Kaye, R.S. Mottram, E.I. Shaw, G. Turner, A.N. Weatherby
1. Election of Chair
It was proposed by Clr. Turner, seconded by Clr. Weatherby and RESOLVED that Clr. J.C. Birdsall be and is hereby appointed, Chair of the Parish Council until the next Annual Council Meeting. The declaration of acceptance of office was duly signed.
2. Presentation
Clr. Barlow presented the Council with a decorative clock as a memento of his year of office. Clr. Birdsall and Clr. Turner thanked the outgoing Chair for his conduct of the meetings during the last Civic Year.
3. Election of Vice Chair
It was proposed by Clr. J.C. Birdsall, seconded by Clr. Turner and RESOLVED that Clr. Weatherby be, and is hereby appointed, Vice-Chair of the Parish Council until the next Annual Council Meeting.
4. Declaration of Councillors’ Interests
No interests were declared. The Clerk reminded Councillors to inform the office should there be any change in circumstances relating to change of address or place of employment etc.
5. Suspension of Standing Orders
It was proposed by Clr. Shaw, seconded by Clr. Mottram and RESOLVED that standing orders be suspended in accordance with standing order no. 79 in order that members of the public could address the meeting.
6. Public Discussion Time
Members of the public addressed the meeting in regard to matters relating to the countryside project at Birdsedge.
7. Return to Standing Orders
It was proposed by Clr. Turner, seconded by Clr. Shaw and RESOLVED that standing orders be returned to.
8. Apologies for Absence
Reasons for absence from the meeting were submitted from Clrs. Dr. M. Allen, Mrs. C. Beal, Mrs. S.A. Dellapuppa, J.D. Carr, Mrs. G. Hague, R. McSkimming, T.D. Sigsworth, Mrs. L.A. Moore. Reasons for continued absence were also submitted from Clr. Mrs. V. Woodhead. It was proposed by Clr. Barlow, seconded by Clr. Mottram and RESOLVED that reasons for absence submitted by all the above Councillors be accepted as valid reasons.
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9. Appointment of Representatives to serve on the Denby Dale Parish Environment Trust.
It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. Barlow be appointed to serve as the Parish Council's representative on the Executive Committee of the Environment Trust and that Clr. Weatherby be appointed as the Parish Council’s ordinary representative.
10. Steering Group – Countryside Management Project.
It was proposed by Clr. Allen, seconded by Clr. Shaw and RESOLVED that Clrs. Turner and Weatherby be the Parish Council's representatives on the Steering Group for the Countryside Project
11. Appointment of Representatives to serve on the Road Safety and Home and Leisure Safety Committees.
a) It was proposed by Clr. Turner, seconded by Clr. Barlow and RESOLVED that Clrs. C. Watson, J.C. Birdsall and R. McSkimming be appointed as representatives to the Road Safety Committee.
b) It was proposed by Clr. Turner, seconded by Clr. Mottram and RESOLVED that Clrs. Mrs. M. Clarke, R. McSkimming and Mrs. J. Birdsall be appointed as representatives to the Home and Leisure Safety Committee.
12. Appointment of Voting Representatives to the Yorkshire Local Councils’ Association
It was proposed by Clr. Turner, seconded by Clr. Mrs. J.E. Birdsall and RESOLVED that Clrs Shaw and Mrs. Clarke be appointed as representatives to the Yorkshire Local Councils Association.
13. Appointments to Other Bodies
a) Public Rights of Way Forum: It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. J.C. Birdsall be appointed as representative to the above Forum.
b) Historic Buildings Trust: It was proposed by Clr. Turner, seconded by Clr. Shaw and RESOLVED that Clr. Allen be appointed as representative to the Historic Buildings Trust.
c) Rural Transport Partnership: It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. Shaw be appointed as representative to the above partnership
d) Clayton West Millennium Green: It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. Mottram be appointed as representative to the above Trust.
e) Kirklees Neighbourhood Renewal: It was proposed by Clr. Barlow, seconded by Clr. Bowie and RESOLVED that Clr. Allen be appointed as representative to the above initiative.
12 Appointment of Plans Scrutiny Committee and Election of Chair and Vice-Chair
a) It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that the Plans Scrutiny Committee shall meet on such occasions as the Chair deems appropriate to discuss matters appertaining to the future development of the district with plenary powers to
act in an emergency and that the Committee shall comprise the following members to hold office until the next Annual Council Meeting.
Clr. J.C. Birdsall - ex officio
Clr. A.N. Weatherby - ex officio
Clr.
Clr. Dr. M. Allen
Clr. R. McSkimming
Clr. R.S. Mottram
Clr. E.I. Shaw
Clr. T.D. Sigsworth
Clr. D.W. Kaye
Clr. Mrs. J. Birdsall
Clr Mrs.
b) Election of Chair: It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. Watson be, and is hereby appointed, Chair of the Plans Scrutiny Committee until the next Annual Council Meeting
c) Election of Vice-Chair: It was proposed by Clr. Turner, seconded by Clr. Mottram and RESOLVED that Clr. Sigsworth be, and is hereby appointed, Vice-Chair of the Committee until the next Annual Council Meeting.
13. Appointment of Finance and General Purposes Committee and Election of Chair and Vice Chair
a) It was proposed by Clr. Turner, seconded by Clr. Shaw and RESOLVED that the Finance and General Purposes Committee shall meet on such occasions as the Chair appropriate to discuss matters involving expenditure and employees and such matters as the Council shall from time to time determine and that the Committee shall comprise the following members to hold office until the next Annual Council Meeting:
Clr. J.C. Birdsall - ex officio
Clr. A.N. Weatherby - ex officio
Clr. G. Turner
Clr. Mrs. C. Beal
Clr. J.A. Barlow
Clr. Mrs. G. Hague
Clr. Mrs. M. Clarke
Clr. Mrs. S.A. Dellapuppa
Clr. Mrs. V. Woodhead
Clr. J.D. Carr
Clr. R.G. Allen
b) Election of Chair It was proposed by Clr. Weatherby, seconded by Clr. J.C. Birdsall and RESOLVED that Clr. G. Turner be, and is hereby appointed, Chair of the Committee until the next Annual Council Meeting.
c) Election of Vice Chair It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that Clr. Barlow be, and is hereby appointed, Vice Chair of the Committee until the next Annual Council Meeting.
14. Denby Dale Area Committee
Appointment of Representatives: It was proposed by Clr. Allen seconded by Clr. Mottram and RESOLVED that Clrs. J.C. Birdsall and A.N. Weatherby be appointed as representatives of the Parish Council on the Area Committee, the appointment of the third representative being deferred to the June meeting.
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15. Subscriptions
It was proposed by Clr Turner, seconded by Clr. Mottram and RESOLVED that subscriptions be paid during the current Civic Year, when due, to the following organisations and / or periodicals: Yorkshire Local Councils’ Association; Yorkshire Rural Community Council; Council for the
Protection of Rural
16 Minutes
It was proposed by Clr. Weatherby, seconded by Clr. Mottram and RESOLVED that the minutes of the meeting held on 4th April, 2006, be signed by the Chair as a correct record.
17. Land at Cumberworth Road
Further to Min. No. 525, the Clerk submitted copies of letters from Kirklees M.C. in regard to the transference to the new site at
18. Sports and Community Facility, Station Road
Further to Min. No. 530, Clr. Barlow reported that a further meeting had taken place between Sunnybutton, Clr. Watson and himself and submitted a letter from Sunnybutton’s solicitors which answered queries posed by the Parkgate Trust. The solicitors had also written to the Trust on this issue. The Clerk reported that the Trust would be meeting in order to discuss the Council’s request to have representation on the Trust.
19. School Transport
Further to Min. No. 534, the Clerk submitted a letter from Kirklees M.C. which referred to the Pathfinder Scheme. It was proposed by Clr. Weatherby, seconded by Clr. Barlow and RESOLVED that this item be deferred to the next Council meeting.
20. Skelmanthorpe Textile Museum
The Clerk submitted a letter from Mr. Robinson thanking the Council for the sponsorship money.
21 Skelmanthorpe Waiting Restrictions
The Clerk reported that representatives of Kirklees Highways would be attending the 4th July meeting of the Council in order to discuss road safety concerns. It was agreed that Councillors meet with the Highway representatives for a site visit prior to the commencement of the meeting.
22. Birdsedge First School
The Clerk submitted a request from
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23. Plans Scrutiny Committee
It was proposed by Clr. Shaw, seconded by Clr. Mrs. Birdsall and RESOLVED that the minutes of the meeting of the Plans Scrutiny Committee held on 25th April, 2006 be signed by the Chair of the Committee as a correct record.
24. Responsible Financial Officer
It was proposed by Clr. Turner, seconded by Clr. Allen and RESOLVED that the Clerk be appointed the Responsible Financial Officer of the Council and that the duties be as per the attached sheet with this being reviewed annually at the Annual Council Meeting.
25. Parish Council Accounts 2005/2006
It was proposed by Clr. Turner, seconded by Clr. Barlow and RESOLVED that the accounts be signed as a fair and accurate record of the Council’s financial position as at
26. Change of Signatories
It was proposed by Clr. Shaw, seconded by Clr. Barlow and RESOLVED that the approved signatories be the Chair and Vice Chair of Council and the Chair and Vice Chair of the Finance and General Purposes Committee with the Clerk as co-signatory, having the authority to deal with banking issues.
27. Annual Report
It was proposed by Clr. Weatherby, seconded by Clr. Shaw and RESOLVED that the Annual Report 2005/2006 be approved and made available for public inspection.
28. Orders for Payment
It was proposed by Clr. Turner, seconded by Clr. Barlow and RESOLVED that orders for payment on schedule no. 438, totalling £2,003.83 be authorised.
29. Date of Next Meeting
The next Full Council Meeting will be held on
Environment Trust meeting:
Plans Scrutiny Committee Meeting:
30. Planning Notifications
One major planning application was considered and observations made thereon.