30 June 2009
To: All Members of the Council
You are hereby summoned to attend a Meeting of the Denby Dale Parish Council to be held at 7pm on Tuesday, 7 July 2009 in the Council Chamber, Council Offices, Commercial Road, Skelmanthorpe to transact the following business:
Hazel Chowcat
Clerk to the Council
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AGENDA
1. Open Session
2. Police Report
3. To accept Apologies for Absence
4. To receive Members’ Declarations of Interest in Items on the Agenda
5. Chair’s Opening Remarks
6. Admission of the Public
To consider whether any items require to be taken in private session.
7. Minutes
To confirm as a correct record, if agreed, the minutes of the following meetings
7.1 Council Meeting held on 2 June 2009 (enclosed)
7.2 Finance & General Purposes Committee meeting held on 16 June 2009 (enclosed)
7.3 Plans Scrutiny Meeting held on 23 June 2009 (enclosed)
8. Matters Outstanding from Previous Meetings
8.1 Skelmanthorpe War Memorial: To receive Clerk’s report to be tabled at meeting. (Min. 1193)
8.2 Sustainable Communities Act: To discuss Clerk’s report of meeting with Cllr Tribe and Nick Howe of Kirklees Council on the Parish Council’s proposals for consideration under the SCA (Min 1195)
8.3 Kirklees Admission Policy: To discuss reply from Kirklees Council (Min 1211) (enclosed)
9. Role of the Chair
To discuss a report from the Clerk on the future role of the chair as requested at the June Council meeting (Min 1208) (report to be tabled at meeting)
10. Local Development Framework
To discuss the attached press release issued on 17 June 2009 by Kirklees Council advising that the Council will not be making a decision on the LDF until early next year (enclosed)
11. Community Governance Review
To discuss the analysis of the second phase of the Community Governance Review which is to be considered by the Corporate Governance and Audit Committee on 30 June 2009 and then by Full Council on 29 July 2009. (Relevant extracts from the report enclosed)
12. Newsletter
12.1 To approve the content of Newsletter No. 20 (enclosed)
12.2 To discuss the recommendation from the Finance & General Purposes Committee (Min. 1226) that Royal Mail be used to distribute the newsletter in future at a minimum cost of £500, bringing the total cost of each newsletter to £830, or £3320 per annum for four issues.
12.3 To discuss the recommendation from the Finance & General Purposes Committee that the newsletter be redesigned, possibly with a new logo and expanded into a four page newsletter to be launched at the beginning of 2010.
12.4 To discuss the response of DBS services to the request for a refund for the inadequate distribution of the newsletter (Min. 1210).
13. Denby Dale Area Committee
13.1 To discuss letter from Julie McDowell concerning the costs of the Area Committee (Min.1209)
13.2 To discuss report from members of the Area Committee meeting held on 2 July.
14. Digitization of Archives
To discuss an application to EPIP for funding for the digitisation of the Parish Council’s archives.
15. Denby Dale/Kirkburton LIG
To receive an update report from Cllr Brook.
16. Working Party on Public Transport
To discuss correspondence from Metro (enclosed) and to discuss verbal update from the working party.
17. Parish Plan Sub Group
To receive an update report from Cllr Allen.
18. Yorkshire Local Councils Associations
18.1 To receive a report from Cllrs Shaw and Horton of the YLCA Branch meeting held on 10 June 2009 (enclosed)
18.2 To discuss the Parish Council’s response to resolutions to be put to the YLCA Joint Annual Meeting to be held on 18 July 2009 (enclosed)
18.3 To agree an alternative delegate to substitute for Cllr Shaw to the YLCA Joint Annual Meeting.
19. Procedure for Members Placing Items on the Agenda
To discuss a procedure for placing items on the agenda and for deciding which items are appropriate for the agenda (enclosed)
20. Items Raised by Members
20.1 To discuss possible locations for the storage of historical materials currently held by Stanley Sheead (Cllr R Brook)
20.2 To discuss the need for a dog waste bin to be placed near Churchyard Lane, Church Street, Emley. (Cllr S Wild)
20.3 To discuss action to be taken following the destruction of healthy oak tree on Kirkby Lane Emley and to request action from Kirklees Council to impose additional preservation orders on trees in the area. (Cllr S Wild)
20.4 To discuss whether the Parish council wishes to nominate individuals from within the Parish Area for a UK honour and to nominate an Emley resident for an OBE (Cllr S Wild)
21. Website
To receive a report on use of the website for June 2009.
22. Finance Matters
22.1 Clerk’s Training: To approve Clerk’s attendance at training conference in Wakefield on 8 September 2009 at a cost of £49 + VAT.
22.2 Grant Application: To discuss the recommendation of the Finance & General Purposes Committee (Min 1228) to agree a grant of £5,000 in principle to the Upper Dearne Woodlands Conservation Group subject to match funding for rebuilding dry stone walling.
22.3 Budget Outturn: To discuss the budget outturn to 30 June 2009
22.4 Orders for Payment: To approve Orders for Payment No. 497
23. September Council Meeting
To receive agenda items for the September Council meeting.
24. Dates of next meetings
28 July 2009 – Plans Scrutiny Committee starting at 7pm
25 August 2009 – Plans Scrutiny committee starting at 7pm
1 September 2009 - Council Meeting starting at 7pm.
