24 August 2009
To: All Members of the Council
You are hereby summoned to attend a Meeting of the Denby Dale Parish Council to be held at 7pm on Tuesday, 1 September 2009 in the Council Chamber, Council Offices, Commercial Road, Skelmanthorpe to transact the following business:
Hazel Chowcat
Clerk to the Council
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AGENDA
1. Open Session
Fifteen minute open session for members of the public to raise issues and ask questions.
2. Police Report
3. To accept Apologies for Absence
4. To receive Members’ Declarations of Interest in Items on the Agenda
5. Chair’s Opening Remarks
6. Admission of the Public
To consider whether any items require to be taken in private session.
7. Minutes
a) To confirm as a correct record, if agreed, the minutes of the following meetings
• Council Meeting 7 July 2009 (enclosed)
• Special Meeting of Finance & General Purposes Committee 15 July 2009 (enclosed)
• Plans Scrutiny Meeting 25 August June 2009 (to be tabled at meeting))
b) To receive the minutes of the Plans Scrutiny Meeting 28 July 2009 (enclosed)
8. Clerk’s Report
To discuss the Clerk’s Report (enclosed).
9. Councillor Resignation
To note the resignation of Cllr Robert Allen who has moved out of the area and that the vacancy has been duly notified to Electoral Services in line with normal procedure.
10. Amendment to Standing Orders
To approve the following amendment to standing orders: Insert new standing order 53 and renumber all subsequent orders accordingly:
Ceremonial Duties of the Chair
Normally, all ceremonial duties will be carried out by the Chair, however, it is recognised that some councillors who take on the role of Chair may not be able to undertake all the commitments which emerge during the civic year. Where this is the case, the Chair and Vice Chair will agree between them as soon as possible following their election at the annual meeting of the Council, which duties they will carry out.
11. Chair’s Allowance
To discuss the proposal suggested at the July meeting that the Chair’s Allowance be managed by the Clerk.
12. Community Governance Review
To receive a report from Cllr Wilson of the meeting with Philip Hume and to discuss the invitation by Holme Valley Parish council to host a meeting of parish and town councils to discuss the recommendations in the Report of the Community Governance Review on 10 September 2009.
13. Procedure for Co-opting Councillors
To consider reviewing the Council’s procedure for co-opting councillors by excluding members of the press and public from the council chamber while the Council is discussing candidates.
14. Delegated Powers and the Role of the Parish Councillor
Members are invited to discuss and note the attached briefing paper which clarifies the role of parish councillors in relation to the limitations imposed by S101 of the 1972 Local Government Act (enclosed)
15. Strengthening Local Democracy
To consider making a response to the Department for Communities and Local Government consultation paper ‘Strengthening Local Democracy’ as summarised in the attached NALC Consultation paper P12-09 (enclosed)
16. Sustainable Communities Act
To discuss the Sustainable Communities Act as agreed at the July meeting.
17. Storage of Historical Records
As agreed at the July meeting to discuss possible locations for the storage of Stanley Sheead’s extensive collection of historical records.
18. Denby Dale/Kirkburton LIG
To receive an update report from Cllr Brook.
19. Working Party on Public Transport
To receive an update from the working party.
20. Parish Plan Sub Group
To discuss the future of the Parish Plan Sub Group
21. Reports from Meetings
21.1 To receive a report from Cllrs Shaw and Horton of the YLCA Joint Annual Meeting held on 18 July 2009 (enclosed)
21.2 To receive a verbal report from Cllr M Barlow of the Standards Committee meeting on Tuesday 28 July 2009 and to note Standards Committee Report on The Granting of Dispensations” (enclosed)
22. Finance Matters
22.1 Clerk’s Salary: To approve an increase in the Clerk’s salary by one point on the NJC Scale in line with her Employment Contract following the achievement of the CiLCA backdated to the date the CilCA was attained, namely July 2009.
22.3 Budget Outturn: To discuss the budget outturn to 31 August 2009 (to be tabled at meeting)
22.4 Orders for Payment: To approve Orders for Payment No. 498, 499, 500 and 501.
23. October Council Meeting
To receive agenda items for the October Council meeting.
24. Dates of next meetings
29 September 2009 – Plans Scrutiny Committee starting at 7pm
6 October - Council Meeting starting at 7pm.
