Minutes of the Special Meeting of the Finance and General Purposes Committee held on Tuesday, 15 July 2009 in the Civic Chamber, Council Offices, Skelmanthorpe
PRESENT: Cllrs G Horton, C Rimmer, G Turner, K Waites, N Wilson
IN ATTENDANCE: Hazel Chowcat, Clerk to the Council
1279 Chair
In the absence of the Chair and Vice Chair, it was RESOLVED that Cllr Wilson take the chair.
1280 Declaration of councillors’ interests
There were no declarations of interest.
1281 Apologies for absence
Reasons for absence from the meeting were submitted from Cllrs M Barlow, T Barlow and S Wild. It was RESOLVED that reasons for absence submitted by all the above Councillors be accepted as valid reasons.
1282 Admission of the Public
It was RESOLVED that there were no items requiring the exclusion of the press and public.
1283 Maintenance of Hanging Baskets
The Clerk reported that the original quote from Garden Magic for the maintenance of the hanging baskets was based on the assumption that the watering would have to be done for 2 hours 3 times a week and that the odd basket would need to be replaced. Garden Magic had now advised the Council that they had underestimated the amount of watering time and were having to water 5-6 times a week for approximately 5 hours a time. They therefore requested an additional £2,500 to cover the additional watering. The Committee agreed to approve additional funding for the baskets to be maintained up to the end of September and not into October as per the original quotations. It was RESOLVED therefore that an initial additional payment of £1250 to cover the period up to the beginning of August be sent to the company with an additional £625 to be issued in August to cover the six week period to mid September. It was FURTHER RESOLVED that the Committee was pleased with the baskets themselves and that the company be asked to submit a realistic quote for provision and maintenance of the baskets in 2010.
1284 Emley Show
The Committee discussed the rota for manning the stand at the Emley Show to be held on 1 August 2009. It was RESOLVED that the rota be approved and that the Clerk send details of timing and location to volunteers.
Signed……………………………..……
CHAIR
